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Virusproofdocs Privacy Policy

Last Update: February 2007

Datawitness Online Ltd. dba Virusproofdocs.com ("Virusproofdocs"). is committed to protecting your privacy. This Virusproofdocs Privacy Policy applies to the Virusproofdocs.com website and governs data collection and usage of all personal and corporate information collected.

Virusproofdocs is a web-based software application intended for the use of adult members of the general public.

This Privacy Policy does not relate to Linked Sites that may be accessed from Virusproofdocs.com. Linked Sites have their own statements of privacy, which can be accessed by clicking on the links.

Collection of your Personal Information

Virusproofdocs collects personal information in the sign-up section of the Virusproofdocs.com website. For a free trial account, that personal information includes your name and your e-mail address. If you decide to purchase services, additional information including your street address, city, Province or State, country, Postal or Zip Code, telephone numbers is required for billing purposes.

Virusproofdocs keeps track of the pages our clients visit within Virusproofdocs.com in order to determine what information is of the most concern or value to our users. This data may be used by Virusproofdocs only to add customized content to areas of the public viewed website pages.

Virusproofdocs keeps track of the frequency of use of particular data forms made available within Virusproofdocs.There is no personal information gathered in this process.

Virusproofdocs uses an assigned account number and an assigned user ID number to reference the location of your submissions on the microfilm rolls which form the archiving portion of our service. These references are used to locate particular documents on rolls of film only when you request that Virusproofdocs perform this service. The locating of this reference archiving information and the locating of particular documents requested by you are conducted through the use of software and hardware.

Use of your Personal Information

Virusproofdocs uses the personal information collected from the sign-up page to deliver the service you have subscribed to on the sign-up page. Virusproofdocs also uses your personal information to bill your credit card, or contact you regarding the status of your account. Virusproofdocs may also contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered.

Virusproofdocs does not sell, rent or lease its client lists to third parties. Virusproofdocs may, from time to time, contact you on behalf of companies strategically allied to our company which provide enhanced security or archiving products and services.

We may hire other companies to provide limited services on our behalf, such as providing client support, processing transactions, or performing statistical analysis of our services. We will only provide those companies the personal information they need to deliver the service. They are required to maintain the confidentiality of your information and are prohibited from using that information for any other purpose.

Virusproofdocs does not collect sensitive personal information, such as race, religion, or political affiliations.

Virusproofdocs may access and/or disclose your personal information if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on Virusproofdocs or the Virusproofdocs.com website; (b) protect and defend the rights or property of Virusproofdocs and its subsidiaries or (c) act under exigent circumstances to protect the personal safety of users of the Virusproofdocs web based software, its websites, or the public.

Personal information collected on this site may be stored and processed in Canada or any other country in which Virusproofdocs or its affiliates, subsidiaries or agents maintain archiving facilities, and by using this site, you consent to any such transfer of information outside of your country. Virusproofdocs abides by the safe harbor framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of data from the European Union.

Changes to Your Personal Information

Virusproofdocs offers its clients choices for the updating of personal information. You may make these changes yourself once logged into your user account.

Security of your Personal Information

Virusproofdocs is committed to protecting the security of your personal information. We use a variety of security technologies and procedures to help protect your personal information from unauthorized access, use, or disclosure. For example, we store the personal information you provide on computer systems with limited access that are located in controlled facilities. When we transmit highly confidential information (such as a credit card number) over the Internet, we protect it through the use of encryption, such as the Secure Socket Layer (SSL) protocol.

Use of Cookies

Virusproofdocs uses a single cookie that identifies your current session. This cookie is simply a string of letters and numbers such as 'dda08c348907efc05caa89cc7938d4e9' or 'e1cecd423c4c1c47ee786b852aba2560'. All data associated with your session is stored on our server. Your user name, password and other personal data are not stored in cookies.

Enforcement of this Privacy Policy

If you have questions regarding this policy, you may contact Virusproofdocs at privacy@Virusproofdocs.com.

Changes to this Policy

Virusproofdocs will occasionally update this Privacy Policy to reflect company and client feedback.

Contact Information

Virusproofdocs welcomes your comments regarding this Privacy Policy. If you believe that Virusproofdocs has not adhered to this Policy, please contact Virusproofdocs.

Attention: Privacy
Virusproofdocs
113 - 10451 Shellbridge Way
Richmond, British Columbia
Canada V6X 2W8